It has always bothered me that we don't use a purchase order system so therefore outstanding expenses cannot be tracked. It is a reasonable solution to several of these billing and budget issues.
It's a matter of neglect and poor preventative maintenance.
We are all sleeping better at night.
Somebody could be in police work for umpteen years and doesn't have the formal side of the training, yet is very qualified to hold the job. This would be a way of tying the two together in a way that is fair.